Make, Zapier & n8n
We design and build the automation layer between your systems on Make, Zapier or n8n, from one-click project launches to two-way syncs and AI steps, chosen for your requirements rather than one favorite tool.
Sound familiar?
The problems we see most often before a business automates, and the ones our systems are designed to remove.
The same details typed into the CRM, the project tool and accounting.
Fragile one-off zaps or scenarios nobody owns, until something goes missing.
Requests arrive by email and have to be read, sorted and re-entered by hand.
Every system has part of the picture, and none has all of it.
About Make, Zapier and n8n
Where Make, Zapier and n8n shines, and when it is usually the right choice for a team.
Examples
Real systems we have built, recreated with sample data so you can watch how they work.
Illustrative workflow · Sample data
One example: AI-assisted intake
Only emails that match set rules, like the sender’s domain and key words, are processed.
AI reads each one and pulls out the details: the request, the property, the date.
Existing leads get an update and new ones get a request with every field filled, on a schedule that runs more often during business hours.
Illustrative workflow · Sample data
One example: trigger-based launch
Setting a project to Active triggers the scenario in Make.
The project’s type, category and scope decide which template is used.
Folders, task lists and assignments are built automatically, with nothing entered by hand.
Illustrative workflow · Sample data
One example: status-driven automations
Changing a campaign to Ready for onboarding runs the board automations.
A board for each chosen channel, the campaign brief and the asset tasks are created from the form.
Every asset lands in one projects database that feeds a shared dashboard, no Monday.com login needed.
Illustrative workflow · Sample data
One example: two-way sync
A booked meeting updates the contact in HubSpot and takes them out of the nurture sequence.
A call logged by the sales team records the outcome and pauses the automation for that lead.
Nobody updates the CRM by hand, and no lead gets an automated email after a person has stepped in.
Possibilities
A sample of what we set up, always shaped around your process. We help you pick the pieces that matter first.
Start work in one step
One version of the truth
Smart, and built to last
Not sure where to start with automation? We’ll help you choose.
Book a Discovery CallFREECredentials
Credentials issued to Flowstream by the platform itself.
Case studies
Systems we designed and built, and what changed for the teams that run them.
Days → minutesto launch a new project
Applies to
~5xreturn on investment
Applies to
83active projects on one master board
Applies to
~12xreturn on investment in the first two months
Applies to
~5xtime savings from won deal to running project
Applies to
Hours → minutesto deploy a new project
Applies to
What’s new · as of October 2026
The Make, Zapier and n8n changes we are watching, and what they mean for teams like yours. Each one links to the original announcement.
July–August 2026
Maia turns plain-language requests into scenarios and agents in the visual builder, and agents can now hand tasks to specialist sub-agents.
Make: What’s newJune 2026
Agents can use MCP tools, and ChatGPT, Claude and Cursor can call Make scenarios as tools through the Make MCP Server.
Make MCPSeptember 2026
Build or deploy Zaps from an AI tool or natural language, with branches that rejoin, nested loops, continue-on-error and human-in-the-loop pauses.
Zapier product updatesJune 2026
AI by Zapier steps cost tasks by model tier, from one shared task pool covering automation, AI and MCP.
Zapier help centerSeptember 2026
A new agent type that works out the steps toward a goal, in preview, and an assistant that plans, builds and debugs workflows from a description.
n8n blogOctober 2026 · v2.43
Monthly and per-session spend caps for agents, and Browser Use available to all users.
n8n release notes· 2 min read
How we use AI to read each reply to a HubSpot sequence, work out what the person wants, and trigger the right next step, while the team stays in control.
Read the article· 2 min read
The pattern we use to turn a won deal or approved RFP into a fully built ClickUp project, with the right template, phases, folders and billing in one step.
Read the article· 2 min read
We build on all three. The checklist we use to pick between Make, Zapier and n8n for each client: logic, volume, hosting, AI and who maintains it.
Read the articleGet started
Start on the platform that fits, then book a free discovery call and we’ll design the automations around how your business works.
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How we work
Every engagement follows the same three steps, so you always know what happens next.
We map how your business actually runs: every process, tool, and handoff. Then we design a clear system blueprint you approve before anything is built.
We configure your platforms, automate workflows, and connect integrations, then test everything against the requirements we agreed.
We train your team and hand over a system they can run. Ongoing support and optimization are available as custom-quoted arrangements.
The first step is a free discovery call.
Book a Discovery CallFREEClient reviews
Short excerpts from reviews of our work.
Let’s talk about your systems.
Book a Discovery CallFREEFAQ
What teams ask us most about automation.
It depends on your requirements: the systems you connect, the complexity of the logic, volume, and who will maintain it. We recommend the option that fits, and we also build direct API and webhook integrations where they make more sense.
Yes. We review existing scenarios, zaps or workflows, fix what breaks, rebuild what is fragile, and document everything so your team knows what runs where.
Yes. We add AI steps where they remove manual reading, such as classifying replies, extracting details from emails, or deciding where a request should go, with rules in front so AI only runs on what matters.
We build with run logs, error handling and alerts, test end to end with your team before launch, and hand over documentation so failures are visible and easy to fix.
Still have a question? We are happy to help.
Contact UsTell us where your team copies data between systems today. On a free discovery call, we’ll map the automations that take it off their plate.
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